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Executive Secretary (40 uur) (Gouda)

Introductie

Voor een van onze opdrachtgevers, een internationale organisatie gevestigd in Gouda, zijn wij met spoed op zoek naar een fulltime Executive Secretary.

Functie

 • Take responsibility for providing effective, efficient and comprehensive assistance and support to the Board of Management, taking account of the wishes, needs and instructions of the Board of Management, in order to enable the Board to perform its tasks with the optimum use of its time and resources;
• Manage the Board’s files, gather information from various sources for the Board of Management and take responsibility for the accessibility of this information, in accordance with the powers granted by the Board of Management, in order to ensure that the information is directly available and thus to contribute to an effective and efficient operation of the Board of Management;
• Provide accurate assistance with regard to the organization and coordination of specific and special tasks, taking account of the wishes, needs and instructions of the Board of Management, in order to enable the Board to perform its tasks and support the performance of these tasks;
• Manage the schedule of the Board members, including overseas trips, prepare itineraries, and at all times track movement of Directors;
• Assist with presentations, strategy documents, organisation of events, VIP visitors arrangements and delegation participation;
• Occasionally be prepared to travel for specific and/or presentations;
• Assess the importance of incoming correspondence, emails and to assist in responding to routine correspondence and emails

The scope of the PA's role can be extensive and additional duties may include:
• carrying out specific projects and research;
• responsibility for accounts and budgets;
• taking on some of the manager's responsibilities and working more closely with management;
• deputising for the manager, making decisions and delegating work to others in the manager's absence;

Functie eisen

 • a degree in business or management;
• higher-level secretarial skills;
• exceptional written and oral communication skills (Dutch and English);
• excellent word processing and IT skills, including knowledge of a range of software packages (MS Office);
• ability to work under pressure and to tight deadlines;
• good organisational and time management skills;
• ability to research, digest, analyse and present material clearly and concisely;
• excellent interpersonal skills;
• ability to work on your own initiative;
• honesty and reliability;
• attention to detail;
• flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;
• discretion and an understanding of confidentiality issues

Inlichtingen

Ria Robbemont 088 - 133 03 10; mobiel 06 - 511 88 969

Sollicitatie

Ria Robbemont 088 - 133 03 10

Sluitdatum

06-03-2014

 

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Dienstverband: Vast / Tijdelijk
Vacature ID: #143
Publicatiedatum: 06-02-2014